The RDI Project Managemment Office (PMO)

The RDI Project Management Office (PMO) is the support tool the IN3 provides to help cover UOC research staff needs during all stages of a RDI project.

The Office is structured into the following two units:

1- Proposal advice and sources of funding information unit:

The aim is to provide research groups and researchers with information on the sources of funding for the development of their RDI projects and help them present their RDI project proposals.

The services offered are:

• Sources of funding information service: offers information on the publishing of calls and provides sessions to train and/or inform research staff on any new developments deemed important in the search for research project funding or on any particularly interesting calls.
• Proposal production advice service: helps research staff present RDI project proposals. This help includes the production of a planning schedule with the tasks, key deadlines and responsibilities involved in the production of a proposal; advice on the call’s regulations, key aspects, setting their idea in the context of the call, etc.; production of the budget and its negotiation; collecting of all the administrative documentation, and sending and registering of the proposal. When the project is coordinated by the UOC, this service also manages, alongside the partners, the administrative documentation and the production and negotiation of the budget, whilst remaining in constant coordination with the UOC researcher.
• Follow-up service for proposals presented: monitors the proposals presented and their result, manages the resolving of errors and processes appeals, where applicable.

2- Project execution unit:

The aim of this unit is to aid research groups and researchers and/or RDI project leaders in all the management tasks involved in the execution phase, providing them with all the tools and services needed for the project’s development.

The services offered are:

• Contractual management service: ensures correct compliance with the legal aspects of a project in terms of contracts, agreements, conventions, addenda and third-party agreements, providing advice and producing, where necessary, contractual agreements associated to a project, whether for competitive calls or from non-competitive sources.
• Human team management service: guides researchers in the process to apply for a new contract and monitors the hours dedicated to projects by research staff.
• Planning support service: produces the “framework planning document” to offer researchers a snapshot of the project’s initial situation in terms of aims, partners, schedule and key landmarks, research team and the time commitment, budget, forecast costs and justification.
• Project monitoring service: monitors the project in order to detect and/or demand changes in its development and to offer support to researchers in their day-to-day activities with regard to the management and administrative aspects the project entails.
• Financial and budget management service: economic start-up of the project and management of the project expenses in coordination with the Accounts team.
• Project closure management service: ensures the correct closure of the project both from a scientific and technical perspective, and an economic perspective; manages the presentation of the final justification.
• Project consortium management service: in the case of projects led, offers support to the project leader in those management tasks linked to the administrative and economic coordination of the project.

Contact address: ogp_in3@uoc.edu